March 4, 2008 Board Meeting
Call To Order (Chair) Flag Salute (Michael Manzano & Riverview High Color Guard) Special Presentations/Moments of Pride1. SPECIAL PRESENTATIONS/MOMENTS OF PRIDEDescription
Recognition of National Board Certification Teachers - Shari Valencic-Ursel
Recognition of FAAE/ACE Arts Achieve! Model Schools North Port High School and Riverview High School - Cindy Balistreri
Recommendation N/A
Superintendent's Report2. SUPERINTENDENT'S REPORTDescription
NeXt Generation Update - Dr. Hal Nelson
Sarasota Sheriff's Office Youth Service Bureau Update
Historical Sarasota High School Update - Deb Metheny
Recommendation N/A
Minutes: Sarasota Sheriff's Office Youth Service Bureau was not presented. The representative from the Sheriff's Office did not attend the Board meeting.
Superintendent Norris stated that the state has given the second budget cut of the year this week totalling around six to eight million. The financial picture for the state is really alarming and the politicians are beginning to think about what they will be thinking about for next year. It could be another twenty to thirty million dollars taken out of the district's budget. In essence, with the combination of the cuts the last couple of years,almost negate the effect that the referendum has had. Central staff is meeting and beginning to take some thoughts, place on paper and share those with all of our constituent groups in the school district. The State of Florida as well as many states is in full recession and this is going to affect education in a way that we have not seen in a while.
Hearing of Citizens3. HEARING OF CITIZENSDescription N/A
Recommendation N/A
Minutes: None Approval of Corrections to Consent Agenda4. APPROVAL OF CORRECTIONS TO CONSENT AGENDADescription N/A
Recommendation That the Board approves the corrections to the Consent Agenda.
Motions: | That the Board approves the corrections to the Consent Agenda. | - PASS | | Vote Results | Motion: Caroline Zucker | Second: Carol Todd | Shirley Brown | - Aye | Kathy Kleinlein | - Aye | Frank Kovach | - Aye | Carol Todd | - Aye | Caroline Zucker | - Aye |
Motion Minutes: Delete Louis Bellevue from the Personnel Report. Approval of Consent Agenda5. APPROVAL OF CONSENT AGENDADescription
N/A
Recommendation That the Board approves the Consent Agenda, consisting of items as a whole with action recorded as if it had been taken severalty.
Motions: | That the Board approves the Consent Agenda, consisting of items as a whole with action recorded as if it had been taken severalty. | - PASS | | Vote Results | Motion: Frank Kovach | Second: Shirley Brown | Shirley Brown | - Aye | Kathy Kleinlein | - Aye | Frank Kovach | - Aye | Carol Todd | - Aye | Caroline Zucker | - Aye |
Consent AgendaAPPROVAL OF MINUTES
6. APPROVAL OF MINUTESDescription N/A
Recommendation
That the February 12, 2008, (Monthly Work Session), February 19, 2008, (Suncoast School for Innovative Studies/Budget Workshop) and the February 19, 2008, (Regular Board Meeting) minutes be approved.
APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT
7. APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORTDescription
N/A
Recommendation That the Instructional/Classified Personnel Report be approved.
Attachment: March 4, 2008 Regular Board.pdf Attachment: March 4, 2008 Addendum 1.pdf Attachment: March 4, 2008 Addendum 2.pdf GENERAL ITEMS
8. APPROVAL OF A RESOLUTION OF THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA, IN REGARD TO REIMBURSEMENT OF CERTAIN COSTS RELATING TO THE ACQUISITION AND CONSTRUCTION OF CERTAIN EDUCATIONAL FACILITIES TO BE LOCATED WITHIN THE DISTRICTDescription This resolution will provide the School Board with the ability to reimburse various capital costs and expenditures relating to the acquisition, construction and equipping of certain educational facilities to be located within the District. It is reasonably expected that such reimbursement shall come from the issuance of tax-exempt debt which is not expected to exceed $314,000,000 aggregate principal amount.
Recommendation That the School Board of Sarasota County approve the Resolution of Reimbursement as presented.
Attachment: Reimbursement Resolution.pdf AGREEMENTS/CONTRACTS
9. APPROVAL OF THE PROFESSIONAL EDUCATION SERVICES CONTRACT WITH THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDADescription
Facilitating the process of developing a collaborative planning model (elementary) as described in the Sarasota Classified Teachers Association contract.
Recommendation That the School Board of Sarasota County approve the Professional Education Services contract as presented.
10. APPROVAL OF COOPERATIVE AGREEMENT BETWEEN SARASOTA COUNTY AND THE SCHOOL BOARD TO INCREASE THE ENHANCED HURRICANE PROTECTION AREA CAPACITY OF THE NEW RIVERVIEW HIGH SCHOOL Description Sarasota County and the School Board are collaborating on the design, construction, maintenance, and use of Riverview High School to increase the capacity in the county for general population emergency sheltering. This agreement provides $400,000.00 to the school district to expand the Enhanced Protection Area requirements in the new school.
Recommendation
That the Board approve the Interlocal Agreement with Sarasota County to increase the Enhanced Hurricane Protection Area capacity of the new Riverview High School.
Attachment: ILA for EHPA Riverview (2 5 - Final).pdf 11. APPROVAL OF AGREEMENT WITH EUROPEAN PHYSICAL THERAPY, LCDescription This agreement will allow for non-paid career technical work experience for Exceptional Student Education Students with varying exceptionalities from Booker High School, Oak Park School, North Port High School, Sarasota High School, and Venice High School, ages 16 years and older, grades 11th and 12th, to learn the day to day business operations at European Physical Therapy, LC.
Recommendation That the School Board approve the agreement between the Vocational Instructional Program and the European Physical Therapy, LC, as presented.
Attachment: European PT 03-04-2008.pdf 12. AFFILIATION AGREEMENT BETWEEN THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA, AND NORTH PORT FIRE RESCUE DISTRICTDescription This agreement is between the School Board of Sarasota County, Florida, and the North Port Fire Rescue District whereas, the School Board offers to enrolled students a Health Science program; and North Port Fire Rescue District manages a fire rescue department and the School Board desires to provide to its students a clinical learning experience through the application of knowledge and clinical skills in actual patient-centered situations in a fire rescue department and North Port Fire Rescue District has agreed to make its facility available to the School Board for such purpose.
Recommendation That the Affiliation Agreement between the School Board of Sarasota County, Florida, and North Port Fire Rescue District be approved.
Attachment: NP-Affil-Fire Rescue 2008.pdf GRANTS
13. APPROVAL OF THE GLOBAL FCAT CHATS GRANT APPLICATION TO THE COMMUNITY FOUNDATION OF SARASOTA COUNTY FOR BOOKER HIGH SCHOOLDescription COMPETITIVE: Grant funds in the amount of $3,498.45 will purchase a high-end HDV video camera in order to create a professional FCAT instructional video.
Recommendation That the School Board of Sarasota County approve the Global FCAT Chats grant application.
Attachment: GlobalFCAT Chats GAF 3-4-08.pdf 14. APPROVAL OF THE INTEGRATING ARTS ACROSS THE CURRICULUM GRANT APPLICATION TO THE COMMUNITY FOUNDATION OF SARASOTA FOR BOOKER MIDDLE SCHOOLDescription COMPETITIVE: Grant funds in the amount of $5,000.00 will allow for the professional development and resources to core content area teachers so that they can integrate the arts across the curriculum.
Recommendation That the School Board of Sarasota County approve the Integrating Arts Across the Curriculum grant application.
Attachment: IntegratingArts. . .GAF 3-4-08.pdf Minutes: Positive Comment - Chair Kathy Kleinlein and Vice-Chair Caroline Zucker. EXPULSIONS
15. APPROVAL OF EXPULSION CASE NO. 08-232Description On February 7, 2008, the student listed in Expulsion Case No. 08-232, violated School Board Policy 5.322, Prohibition Against Use, Sale or Possession of Drugs. It is the recommendation of the Superintendent that the student be expelled from the Sarasota County Schools until May 29, 2009.
Recommendation That in accordance with provisions of Sections 1006.07 (1)(a)(b), Florida Statutes and School Board Policy 5.34, and the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 08-232, to expel the student referenced therein from the Sarasota County Schools, be approved effective immediately for the remainder of the 2007-2008 academic year, the 2008 summer session, until May 29 of the 2008-2009 academic year.
Attachment: EXPULSION CASE NO 08-232.pdf (Confidential Item) 16. APPROVAL OF EXPULSION CASE NO. 08-074Description
The student listed in Expulsion Case No. 08-074, is in violation of an accepted Expulsion Settlement Agreement for alternative school placement. On October 11, 2007, the student listed in Expulsion Case No. 08-074, violated School Board Policy 5.34 (1)(d) Physical Battery on Another Student. It is the recommendation of the Superintendent that the student be expelled from the Sarasota County Schools until January 15, 2009.
Recommendation That in accordance with provisions of Sections 1006.07 (1)(a)(b), Florida Statutes and School Board Policy 5.34, the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 08-074, to expel the student referenced therein from the Sarasota County Schools, be approved effective immediately for the remainder of the 2007-2008 academic year, the 2008 summer session until January 15 of the 2008-2009 academic year.
Attachment: EXPULSION CASE NO 08-074.pdf (Confidential Item) MATERIALS MANAGEMENT
17. APPROVAL TO AWARD BID #8096 FOR CABINETRY HARDWARE AND MATERIALSDescription Bids to provide 'Cabinetry Hardware and Materials' were received from five vendors on February 6, 2008. The bids of Dixie Plywood and Lumber, Trend Distributors, and WilsonArt were the best low bids meeting the advertised specifications. The bid of 84 Lumber Company was non-responsive to the specification requiring firm prices for one year. This bid is for a period of one year with the option to renew for two additional one-year periods. The funds for these purchases are contained in the capital budget allocated to the Facilities Services Department.
Recommendation That the bids of Dixie Plywood and Lumber, Trend Distributors and WilsonArt, to provide 'Cabinetry Hardware and Materials' at the unit prices in the enclosure in an amount not to exceed $100,000.00, be approved for award and purchase.
Attachment: CabinetryHardware&Mat8096Rec.pdf 18. APPROVAL TO REJECT BID #8081 FOR ELECTRIC FORKLIFT TRUCKDescription Bids to provide an 'Electric Forklift Truck' were received from seven vendors on January 31, 2008. It is recommended that all bids be rejected due to an unclear specification.
Recommendation
That all bids to provide an 'Electric Forklift Truck' be rejected.
Attachment: ElectricForklift8081RecRej.pdf 19. APPROVAL TO AWARD BID #8030 FOR EXCAVATION SERVICESDescription
Bids to provide 'Excavation Services' were received from ten vendors on February 7, 2008. The bids of Meyer Equipment Management, LLC, and Allan Walker's Site Development, Inc., were the best low bids meeting the advertised specifications. The bid of Jenlox Clearing and Grading, Inc., was non-responsive to the emergency response time requirement. This bid is for a period of one year with the option to renew for two additional one-year periods. The funds for these purchases are contained in the capital budget allocated to the Facilities Services Department.
Recommendation That the bids of Meyer Equipment Management, LLC, and Allan Walker's Site Development, Inc., to provide 'Excavation Services' in an amount not to exceed $100,000.00, be approved for award and purchase.
Attachment: Excavation8030Rec.pdf FACILITIES
20. ACCEPTANCE OF SUBSTANTIAL COMPLETION FOR TAYLOR RANCH ELEMENTARY BUILDING #3 WATER PIPE EPOXY COATINGDescription The contractor has prepared the Certificate of Substantial Completion. The project is substantially complete in accordance with the contract documents.
Recommendation That the work performed by Jon F. Swift, Inc., for Taylor Ranch Elementary Building #3 Water Pipe Epoxy Coating be accepted as substantially complete as of January 11, 2008.
Attachment: 030408TR SC.pdf 21. ACCEPTANCE OF SUBSTANTIAL COMPLETION FOR LAUREL NOKOMIS SCHOOL BUILDING#4 WATER PIPE EPOXY COATINGDescription The contractor has prepared the Certificate of Substantial Completion. The project is substantially complete in accordance with the contract documents.
Recommendation That the work performed by Jon F. Swift, Inc., for Laurel Nokomis School Building #4 Water Pipe Epoxy Coating be accepted as substantially complete as of January 11, 2008.
Attachment: 030408LNS SC.pdf 22. APPROVAL AND/OR RATIFICATION OF FACILITIES CHANGE ORDER(S)Description The Change Order(s) are summarized on the enclosure for ease of review.
Recommendation That the Facilities Services Change Order(s) be approved and/or ratified as presented.
Attachment: 030408PVCO10.pdf Attachment: 030408FSDCO6.pdf Attachment: 030408LNS CO1.pdf Attachment: 030408 TRE CO1.pdf Attachment: 030408 LIFT CO1.pdf Attachment: FSD-ChangeOrderSummary2008.pdf CONSTRUCTION
23. ACCEPTANCE OF SUBSTANTIAL COMPLETION FOR THE SARASOTA HIGH SCHOOL - CULINARY ARTS PROJECTDescription
The architect has prepared the Certificate of Substantial Completion and the final punch list. The project is substantially complete in accordance with the contract documents. A copy of the final punch list is available for review at the Construction Services Department.
Recommendation That the work performed by Willis A. Smith Construction, Inc. for the Sarasota High School - Culinary Arts project be accepted as substantially complete as of 1/16/2008.
Attachment: BAIenc3-4-08SHS-CulinaryArtsSC.pdf 24. ACCEPTANCE OF SUBSTANTIAL COMPLETION FOR THE BRENTWOOD ELEMENTARY SCHOOL: WEST SIDE CAMPUS - NEW 6' VINYL FENCE INSTALLATION PROJECTDescription The project manager has prepared the Certificate of Substantial Completion. The project is substantially complete in accordance with the contract documents.
Recommendation That the work performed by Magnum Builders of Sarasota, Inc. for the Brentwood Elementary School: West Side Campus - New 6' Vinyl Fence Installation project be accepted as substantially complete as of 1/22/2008.
Attachment: BAIenc3-4-08BrentwoodWestSideCampusFenceInstallSC.pdf 25. ACCEPTANCE OF SUBSTANTIAL COMPLETION FOR THE BRENTWOOD ELEMENTARY SCHOOL - EXTERIOR CLASSROOM WALL DEMO/REPAIR/PAINT PROJECTDescription The project manager has prepared the Certificate of Substantial Completion. The project is substantially complete in accordance with the contract documents.
Recommendation That the work performed by Magnum Builders of Sarasota, Inc. for the Brentwood Elementary School - Exterior Classroom Wall Demo/Repair/Paint project be accepted as substantially complete as of 1/22/2008.
Attachment: BAIenc3-4-08BrentwoodExtClsrmWallDemoRepairPaintSC.pdf 26. APPROVAL AND/OR RATIFICATION OF CONSTRUCTION SERVICES CHANGE ORDER(S)Description
The Construction Services Change Order(s) have been summarized on the enclosure for ease of review. These change order(s) collectively a reduction of $5,303,076.99 in contract amounts.
Recommendation That the Construction Services change order(s) be approved and/or ratified as presented.
Attachment: BAIenc3-4-08CSD-CO.pdf FINANCE
27. APPROVAL OF THE SUPERINTENDENT'S FINANCIAL STATEMENTS FOR THE MONTH ENDING DECEMBER 31, 2007Description The Superintendent's Financial Statements for the month ending December 31, 2007, has been amended to correct the inventory in the Food Service Fund.
Recommendation That the Board approves the Superintendent's Financial Statements for the month ending December 31, 2007.
Attachment: Amended December 2.pdf 28. APPROVAL OF THE SUPERINTENDENT'S FINANCIAL STATEMENTS FOR THE MONTH ENDING JANUARY 31, 2008Description The Superintendent's Financial Statements for the month ending January 31, 2008, continues to show a large increase in the District's cash balances from the previous year. This is due to the recent issues with the SBA. The SBA investments currently shows in sections of the financial statements. Investments in Fund A that the District has current access to can be found under investments in the current assets section. SBA investments that are in Fund A, but are currently under withdrawal restrictions are found under non-current assets. Fund B investments, which are currently not available to the District, are shown on a separate line in the non-current assets. All funds show a positive fund balance. In the Special Revenue Funds, revenues from local sources has decreased approximately 14% from the prior year. This is due to a grant that was received in the prior year that was not received this year. Food Service revenues are down approximately 3% while expenditures have remained consistent with the prior year.
Recommendation That the Board approves the Superintendent's Financial Statement for the month ending January 31, 2008.
Attachment: January 2.pdf SCHOOL BOARD RULES
29. APPROVAL OF CHANGES TO SCHOOL BOARD POLICY 4.43, FIELD TRIPSDescription Schools shall develop procedures to ensure all students have equal access to participate in educational field trips regardless of financial need.
Recommendation That the Board approve the changes to School Board Policy 4.43, Field Trips.
Attachment: Policy 4.43.pdf
New Business30. APPROVAL OF THE CHARTER BETWEEN THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA, AND THE IMAGINE-SARASOTA COUNTY, LLC, DBA THE IMAGINE SCHOOL AT NORTH PORTDescription The application for the Imagine School at North Port, a Charter school, was approved by the Board at its January 8, 2008 meeting. Pursuant to Florida Statues, 1002.33, representatives from Imagine School and school district staff have negotiated a Charter to serve as the agreement between the organizations. The school is scheduled to open in August 2008, as a K-6 school and will add grades 7 and 8 during the next two years. The negotiated Charter is now complete and ready for Board consideration and approval.
Recommendation That the Charter between the School Board of Sarasota County, Florida, and Imagine-Sarasota County, LLC, dba the Imagine School at North Port be approved as presented.
Attachment: Charter North Port final 1.pdf
Motions: | That the Charter between the School Board of Sarasota County, Florida, and Imagine-Sarasota County, LLC, dba the Imagine School at North Port be approved as presented. | - PASS | | Vote Results | Motion: Carol Todd | Second: Frank Kovach | Shirley Brown | - Aye | Kathy Kleinlein | - Aye | Frank Kovach | - Aye | Carol Todd | - Aye | Caroline Zucker | - Aye |
31. APPROVAL OF ADDENDUM TO THE RESOLUTION OF THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA - RE: STATUS OF DESIGNATED 1958 BUILDINGS ON THE CAMPUS OF RIVERVIEW HIGH SCHOOLDescription On April 17, 2007, the School Board acted on a resolution regarding the possible reuse of the 1958 buildings on the campus of Riverview High School. Among other things, the resolution established a deadline by which several key items must be complete. That the date was March 15, 2008. The Sarasota Architectural Foundation has formally requested an extension of six months from that date. This addendum grants an extension of six weeks, changing the date the key items are due from march 15, 2008 to April 30, 2008.
Recommendation That the Addendum to the Resolution of the School Board of Sarasota County, Florida - re: Status of Designated 1958 Buildings on the Campus of Riverview High School be approved as presented.
Attachment: Resolution Addendum.pdf Attachment: Riverview.pdf
Motions: | That the Addendum to the Resolution of the School Board of Sarasota County, Florida - re: Status of Designated 1958 Buildings on the Campus of Riverview High School be approved as presented. | - | | Vote Results | Motion: Shirley Brown | Second: Caroline Zucker |
Motions: | That the Addendum to the Resolution of the School Board of Sarasota County, Florida - re: Status of Designated 1958 Buildings on the Campus of Riverview High School be amended to strike April 30, 2008 and to insert June 15, 2008. | - | | Vote Results | Motion: Shirley Brown | Second: Caroline Zucker |
Motion Minutes: Voice vote taken
Kathy Kleinlein - Aye Frank Kovach - Nay Caroline Zucker - Aye Carol Todd - Aye Shirley Brown - Aye
Motion passes 4:1
Motions: | That the Addendum to the Resolution of the School Board of Sarasota County, Florida - re: Status of Designated 1958 Buildings on the Campus of Riverview High School as amended be approved. | - | | Vote Results | Motion: Shirley Brown | Second: Caroline Zucker |
Motion Minutes: Voice vote taken
Kathy Kleinlein - Aye Frank Kovach - Nay Caroline Zucker - Aye Carol Todd - Aye Shirley Brown - Aye
Motion passes 4:1
Announcements/Comments32. ANNOUNCEMENTS/COMMENTSDescription N/A
Recommendation N/A
Adjournment33. ADJOURNMENTDescription N/A
Recommendation N/A
Minutes: The Chair adjourned the regular Board meeting at 8:01 p.m.
We certify that the foregoing minutes are a true account of the regular Board meeting held on March 4, 2008, and approved at the regular Board meeting on March 18, 2008. |